Sunday, 19 August 2018

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Consultancy on revising and developing capacity building strategy for the UNICEF Office for Relations with EU Institutions

Background

UNICEF has developed a solid engagement with the EU over the past two decades. This partnership covers policy and technical dialogue focusing on the promotion, protection and implementation of children’s rights at global, regional and national level, as well as a financial contribution (humanitarian and development funding) from the EU to UNICEF (mostly Country Offices but also Regional Offices and Headquarters).

At global level, the UNICEF Office for Relations with EU Institutions (Brussels Office) is leading this engagement. Its staff has a strong expertise on EU priorities, policies and mechanisms, as well as contract and contribution management. One of its key roles is to support UNICEF regional and country offices in their dialogue with EU delegations and headquarters. Beyond ad hoc and case-specific support, the Brussels Office spends a considerable amount of time supporting the development of field offices in the following areas:

  • Policy and technical engagement with the EU;
  • Resource mobilization (including development of proposals and type of agreements);
  • Contractual issues to ensure alignment of all contracts with the EU-UN Financial Framework (FAFA) and UNICEF rules and regulations;
  • Contribution management (quality and timeliness of reports, especially budgets, supporting documentation);
  • Verifications and similar exercises like Residual Error Reports and audits of EU delegations by the European Court of Auditors.


A recent internal review of capacity building efforts revealed that over the years, the number of tools and information packages developed by the Brussels Office to build the capacity of field offices increased significantly, and while there is generally a better knowledge of the EU throughout UNICEF, it is not clear whether these tools are used or not by UNICEF staff at the country and regional levels. In addition, the Humanitarian and the Development Sections have developed different approaches and good practices, but coordination and harmonization of the existing tools, as part of a strategic capacity building plan, would make it more efficient and effective. Finally, the Brussels Office would also like to strengthen the use of risk-based management and apply a more tailored approached with priority Country Offices clearly identified.


Objective

The Brussels Office is looking for a consultant to review and revise the existing capacity building materials, and to develop a long-term capacity building strategy for the office, based on identified Country and Regional Office’s needs.


Deliverables

Based on structured discussions with the Brussels Office and selected Regional and Country Offices:

  • Mapping of capacity building needs of Country and Regional Offices so that they can engage efficiently and effectively with the EU on policy dialogue, resource mobilization and management.
  • Review of all the existing tools and information packages developed by the Brussels Office to identify the most relevant and/or useful ones, and knowledge product gaps.
  • Based on the needs assessment and the review of existing materials, develop a long-term strategy and a one-year roll out plan to build the capacities of Country and Regional Offices more systematically and consistently, using a risk-management approach.


Note: The consultant will not develop the new materials but will identify the knowledge gaps and propose the most adequate format to address them (e.g. a video on verification mission, brief written guidelines on UN to UN contracts etc.)


Timeline, location and reporting line

  • The consultancy will take place between October 1, 2018 and January 31, 2019 and will cover a number of working days to be negotiated.
  • The consultant will need to be mostly based in Brussels, but some work can be done from home. It will not require any travel outside of Brussels.
  • The consultant will report to Alexandra Makaroff, Partnership Manager.


Qualifications

  • 5-8 years of experience working with UNICEF or similar organisations, in development or humanitarian contexts.
  • Proven experience in building the capacity of professional teams using the latest tools and (participatory) approaches in adult learning.
  • Knowledge of the EU an asset.
  • Fluency in English required; working knowledge of French or Spanish an asset.


Applications

Applications should include:

  • CV
  • Proposal on how the consultant would propose to develop the deliverables (brief methodology), including number of days and timeline
  • Examples of training/information packages previously developed by the applicants are welcome
  • Financial proposal with a breakdown by daily fee.


Qualified candidates are requested to submit their applications by 24 August 2018, 4pm Brussels time, to Celine Dawans at [email protected]. If you have any query, please contact Ms. Dawans in writing at the same address.

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